R&D operations for small biotechs

Run your R&D without the spreadsheets.

Biotech Cockpit brings your portfolio, lab planning, documents, purchasing and budget into one workspace, and automates the flows between them. It runs in the browser, on top of your Microsoft 365.

Book a 30-min demo See what it replaces

Already in production at a Belgian biotech.

Research projects

Research project hierarchy and listing.

ArchitectureListDashboardWeekly updateBudgetSettings

Project plans6

Project studies14

Initiation2

Flowchart approved3

Ongoing7

Late1

Closed9

Search name, code, PM…6 Project plans · 14 Project studies☐ Show closed

Priority	Status	Plan #	Study #	Name	Program	PM	Members	Start	End
High	Ongoing	PP-03	PS-112	StudyIn vivo PK study	PRG-01	LMA	JDESVRKPI	02/09	15/12
Medium	Flowchart approved	PP-03	PS-113	StudySolubility screen	PRG-01	JDE	LMA	21/09	30/11
Critical	Ongoing	PP-04	PS-118	StudyTarget engagement assay	PRG-01	SVR	KPIADAJDELMA+1	01/08	31/10
Medium	Initiation	PP-05	PS-121	StudyTox range-finding	PRG-02	KPI	SVR	03/11	28/02
Low	Results ongoing	PP-02	PS-104	StudyStability study, batch 7	PRG-02	TBO	LMAJDE	12/05	20/10

Why

Sound familiar?

In most young biotechs, R&D runs on a shared folder full of Excel files, copied, renamed, locked by a colleague and sent around by email. Every weekly question means opening three files and asking two people.

Name	Modified
Project tracker_v12_FINAL.xlsx	Mon 09:12
Project tracker_v12_FINAL (2).xlsxWhich one is current?	Mon 17:48
Project tracker_v12_FINAL_comments JD.xlsxWhich one is current?	Tue 08:03
Lab planning WK43.xlsxLocked for editing	Tue 10:30
Lab planning WK43 - copy.xlsxWhich one is current?	Tue 10:41
Actions follow-up 1to1.xlsx	Wed 14:22
Tier meeting action log.xlsx	Thu 09:05
Timesheets October.xlsx	Thu 18:10
SOP approval log.xlsx	Fri 11:47
PO register 2026.xlsxLocked for editing	Fri 16:02
Budget forecast v3b DO NOT EDIT.xlsx	Fri 16:55

RE: RE: FW: planning + budget update

“Use the version I sent on Tuesday, not the one on the drive. Or the one with JD's comments?”

planning_v4.xlsxbudget_v3b.xlsx+2

Which version is current? Copies multiply, and nobody deletes the old ones.
Who changed what? No history, no owner, no approval trail.
Where is that action? Decisions made in meetings live in a tab nobody reopens.
Can you justify the grant? Hours per project have to be rebuilt from memory when the funder asks.
How much is committed? The PO register and the budget never agree.

Seven spreadsheets become one workspace.

Project tracker_v12_FINAL.xlsx

Portfolio

Every programme, plan and study with its owner, status and weekly update.

Lab planning WK43.xlsx

Lab planning

Who does what, when, and with what capacity left.

Timesheets October.xlsx

Timesheets

Filled from the planning, approved by the manager, ready to justify grants.

Tier meeting action log.xlsx

Actions

Actions extracted from the meeting minutes, each with an owner and a due date.

SOP approval log.xlsx

Documents

Review and approval with versions and a full audit trail.

PO register 2026.xlsx

Procurement

From purchase request to signed PO, routed automatically.

Budget forecast v3b.xlsx

Budget

Monthly forecast per project, fed by the POs you sign.

One source of truth

Same projects, same people, same departments across every module. Nothing typed twice.

Product

Everything R&D operations runs on.

Switch on the modules you need today and add the others when you are ready. They share the same projects, people and departments, so nothing is typed twice.

Portfolio

Programme → Project Plan (PP) → Project Study (PS), in one tree.

Owners, statuses and priorities you define
Weekly updates with next steps
Initiation and closure workflows

Lab planning

A weekly grid by person and time slot, shared by the whole team.

Experiment requests from scientists
Presence, leave and public holidays
Capacity and workload per person

Documents

Protocols, reports and SOPs through review and approval.

Document types, templates and default approvers
Versions and a complete audit trail
Status and metadata synced to SharePoint

Procurement

From purchase request to signed purchase order.

Vendor and article catalogue, validated centrally
Approval matrix by amount and department
In-app e-signature, PO number and PDF

Budget

Annual forecast and 3-year plan, month by month.

Lines per project, programme and department
Versioned, submitted and approved
Committed and available at a glance

Timesheets

Weekly timesheets built from the planning. No double entry.

Submitted once a week, approved by the manager
Reminders when an approval is late
Time report per project, ready to justify grants

Actions & follow-up

Actions pulled from your meeting minutes, then tracked to done.

Actions extracted from meeting minutes with AI
Owner, due date, priority and status
Comment thread and closure date
Reminders before the due date

Team & governance

The rituals that keep a growing team aligned.

One-to-ones with shared actions
Tier boards with escalations
Training records by role

See the app

What your team works in, every day.

Representative screens of Biotech Cockpit, shown with sample data.

Everything each person owes, what waits for their approval, and every open action with its owner, due date and status.

My tasks

Total open actions: 12 · all counters exclude Done.

My pending reviews/approvals (3)

Urgency	Type	Item	Project	Action	Requested by	Due
Overdue	Document	SOP-014 Cell passaging v3	PS-112	Approval	KPI	Oct 20
Due in 2d	Timesheet	Week 43 · L. Martin	—	Approval	LMA	Oct 25
Due in 5d	Purchase order	PO-2026-0014 · 4 820 €	PP-03	Approval	SVR	Oct 28

Total open12

This week4

Next week3

Overdue1

To do6

In progress5

Blocked1

Search subject, task, owner, project…Show DoneAdd task

Type	Timing	Owner	Project	Task	Due	Priority	Status
A	Overdue	JDE	PS-112	Re-order HPLC column, stock below minimum	Oct 21	High	Blocked
A	On time	SVR	PS-113	Draft the solubility report outline	Oct 24	Medium	In progress
A	On time	LMA	PP-03	Confirm animal facility slot	Oct 27	Critical	To do
D	On time	KPI	PP-04	Go / no-go on target validation, steering committee	Oct 30	High	In progress
A	On time	ADA	1T1 · KPI	Prepare training plan for new lab assistant	Nov 04	Medium	To do
A	Done	JDE	PS-112	Calibrate pipettes, lab 2	Oct 17	Low	Done

A shared weekly grid by person and time slot. Requests from scientists land in a queue the lab manager schedules.

Planning

Who does what in the lab, slot by slot.

Generate report

GridCompactCompareTask requestsExperiment templatesDashboard

AllScientistsTechniciansLab assistants← Prev · Today · Next → Week 43 · 19/10

2 task requests waiting to be scheduled

W43 · 19/10
Operator	Time	Mon 19/10	Tue 20/10	Wed 21/10	Thu 22/10	Fri 23/10
L. MartinLab 1	08:00-10:00	PS-112Dosing	PS-112Dosing		PS-112Sampling	PS-112Sampling
	10:00-12:00	PS-112Dosing	PS-112Dosing	Home working	PS-112Sampling	PS-112Analysis
	13:00-17:00	AdminMeetings		Home working		Off
J. DewitLab 2	08:00-10:00	AnalyticsHPLC	PS-113Solubility	PS-113Solubility	PS-113Solubility
	10:00-12:00	AnalyticsHPLC	PS-113Solubility	PS-113Solubility	PS-113Solubility	TrainingGLP
	13:00-17:00			PS-113Report		TrainingGLP
S. VerhaegenLab 1	08:00-10:00	PP-04Cell culture	PP-04Cell culture	PP-04Cell culture		Off
	10:00-12:00	PP-04Cell culture	PP-04Cell culture	PP-04Cell culture	PP-04Imaging	Off
	13:00-17:00		Admin1T1		PP-04Imaging	Off

The week comes straight from the planning. The manager checks the hours per project and activity, then approves or rejects with a reason.

Manager

Edit projects and review timesheets for your team.

ProjectsTimesheet ApprovalTimesheet ReportSettings

Timesheets to reviewShow approved

▼MARL. MartinWeek 2026-10-19My teampendingApproveReject

PS-112 DosingPS-112 DosingHome workingPS-112 SamplingPS-112 Sampling

PS-112 DosingPS-112 DosingHome workingPS-112 SamplingPS-112 Analysis

Admin MeetingsHome workingOff

Project × Activity (hours)	Dosing	Sampling	Other	Total
PS-112	16	10	2	28
Admin	—	—	2	2
Home working	—	—	8	8
Total	16	10	12	38

▶DEWJ. DewitWeek 2026-10-19My teampendingApproveReject

▶VERS. VerhaegenWeek 2026-10-19My teampendingApproveReject

▶PEEK. PeetersWeek 2026-10-12My teamapproved

Annual forecast month by month, per project, programme and department, versioned and submitted for approval.

Finance

Supplier invoices and finance settings

InvoicesInvoice approvalBudgetSettings

← VersionsFY 2026 · v2 Annual budget · DraftEURk€Fill tools ▾ExportSubmit for approval

Line	Category	Est.	Q1			Q2			Q3			Q4			FY total
Line	Category	Est.	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec	FY total
Research
Project planPP-03 · Lead optimisation	Consumables	240	15 000	15 000	20 000	20 000	25 000	25 000	10 000	10 000	25 000	25 000	30 000	20 000	240 000
Project planPP-04 · Target validation	CRO services	180			15 000	15 000		20 000			20 000		15 000		85 000
ProgrammePRG-01 · Fibrosis	Equipment	60				25 000								35 000	60 000
Operations
OperationalLab 2 refurbishment	Equipment	45						15 000	15 000						30 000
PlaceholderNEW-2026-01	Consumables	30									5 000	5 000	5 000	5 000	20 000
Company total			15 000	15 000	35 000	60 000	25 000	60 000	25 000	10 000	50 000	30 000	50 000	60 000	435 000

● several amounts · ◥ comment · click a cell to edit · Est. = estimated budget (k€)

Every project plan (PP) and project study (PS) with its status, PM, team and dates, and the KPIs on top.

Research projects

Research project hierarchy and listing.

ArchitectureListDashboardWeekly updateBudgetSettings

Project plans6

Project studies14

Initiation2

Flowchart approved3

Ongoing7

Late1

Closed9

Search name, code, PM…6 Project plans · 14 Project studies☐ Show closed

Priority	Status	Plan #	Study #	Name	Program	PM	Members	Start	End
High	Ongoing	PP-03	PS-112	StudyIn vivo PK study	PRG-01	LMA	JDESVRKPI	02/09	15/12
Medium	Flowchart approved	PP-03	PS-113	StudySolubility screen	PRG-01	JDE	LMA	21/09	30/11
Critical	Ongoing	PP-04	PS-118	StudyTarget engagement assay	PRG-01	SVR	KPIADAJDELMA+1	01/08	31/10
Medium	Initiation	PP-05	PS-121	StudyTox range-finding	PRG-02	KPI	SVR	03/11	28/02
Low	Results ongoing	PP-02	PS-104	StudyStability study, batch 7	PRG-02	TBO	LMAJDE	12/05	20/10

On a phone, swipe sideways inside a screen to see all of it.

Meeting minutes & actions

Meeting minutes turn themselves into actions.

Click “Extract actions” on a meeting. Microsoft Copilot reads the minutes and lists every action item with its owner, due date and the sentence it comes from. You review the list, untick what you don’t want, and Cockpit creates the tasks for the right people and notifies them. Nobody retypes the minutes, nobody chases by email.

AI does the reading: owners matched to your project team, due dates and priorities proposed
You stay in control: nothing is created until you review and confirm
Each task stays linked to its meeting, and owners find it in My tasks with a reminder before the due date
Quick decisions can also become actions straight from the governance updates log

PS-112 · In vivo PK study

Study · PP-03 Lead optimisation

Meeting minutes+ Add meeting minutes

Study kick-off · 2026-10-21approved✦ Extract actions

Participants: L. Martin, S. Verhaegen, J. Dewit, K. Peeters

Open minutes (PDF)

Protocol review · 2026-10-07approved✦ Extract actions

Review extracted items

1 · Copy prompt2 · Copilot reads the minutes3 · Paste the table4 · Review

Set empty due dates to…+ Add row4 items found · 3 selected

Task	Owner	Due date	Priority	Subject	Quote
Book the animal facility slots for the dosing phase	LMALMA ▾	28/10/2026	High	Logistics	“Lien will book the facility for weeks 45 and 46.”
Update the sampling schedule in the protocol (v4)	SVRSVR ▾	30/10/2026	Medium	Protocol	“Sofie to revise the sampling times before the next review.”
Order the bioanalysis kits	JDEJDE ▾	dd/mm/yyyy	Medium	Supplies	“Jan to place the order once the quote is approved.”
Share the results summary with the CRO	KPIKPI ▾	15/11/2026	Low	CRO	“Kris could send the summary to the CRO after the readout.”

BackCreate 3 tasks

Tasks (4 open)

Search subject, task, owner, project…Show DoneAdd task

Type	Timing	Owner	Created	Subject	Project	Task	Due	Priority	Status	Last update
A	On time	LMA	21/10	Logistics	PS-112	Book the animal facility slots for the dosing phase	28/10	High	To do	21/10 · Alex Created from meeting minutes
A	On time	SVR	21/10	Protocol	PS-112	Update the sampling schedule in the protocol (v4)	30/10	Medium	To do	21/10 · Alex Created from meeting minutes
A	On time	JDE	21/10	Supplies	PS-112	Order the bioanalysis kits	31/10	Medium	To do	21/10 · Alex Created from meeting minutes
A	Overdue	JDE	14/10	Supplies	PS-112	Re-order HPLC column, stock below minimum	21/10	High	Blocked	20/10 · Jan Supplier out of stock until November
D	On time	KPI	07/10	Protocol	PS-112	Dose groups fixed at 3 levels	—	Medium	Done	07/10 · Kris Decision recorded
A	Done	SVR	07/10	Protocol	PS-112	Circulate protocol v3 for review	14/10	Medium	Done	13/10 · Sofie Sent to reviewers

A = Action · D = Decision · I = Information

My planning← Prev · Today · Next → Week 43 · 19/10Show weekendOpen planningSubmit timesheet

Time	Mon 19/10 PresentHWOff	Tue 20/10 PresentHWOff	Wed 21/10 PresentHWOff	Thu 22/10 PresentHWOff	Fri 23/10 PresentHWOff
08:00-10:00	PS-112Dosing	PS-112Dosing	PS-113Report	PS-112Sampling	PS-112Analysis
10:00-12:00	PS-112Dosing	PS-112Sampling	PS-113Report	PS-112Sampling	PS-112Analysis
13:00-15:00	PS-112Sampling	PS-113Analysis	AdminMeetings	PS-112Analysis	TrainingGLP
15:00-17:00	AdminMeetings	PS-113Analysis	PS-113Report	PS-113Analysis	TrainingGLP

Weekly summary — Hours by Project × Activity (40h total)

Project	Analysis	Dosing	GLP	Meetings	Report	Sampling	Total
PS-112	6h	6h				8h	20h
PS-113	6h				6h		12h
Admin				4h			4h
Training			4h				4h
Total	12h	6h	4h	4h	6h	8h	40h

Timesheets

Timesheets that fill themselves.

The week someone was planned on is the week they submit. Timesheets are built from the lab planning, so nobody types their hours twice, and the manager approves them in a click. When a grant needs justifying, the hours per project are already there.

One submission per week, statuses pending, approved or rejected with a reason
Managers see their team only, with reminders when an approval is late
Time report per project and activity, exportable to CSV or PDF for finance

Ready for your grant reports

Regional R&D grants and European programmes ask you to justify personnel costs with timesheets showing who worked on which project, and when. Cockpit gives you that proof in a few clicks: approved hours per person, per project and per period, ready to attach to your expense claim.

Automated workflows

The flows run themselves.

No more chasing approvals by email or copying figures from one file to the next. Each step notifies the next person and updates the right record.

Purchasing

Purchase request Right approver, by amount Signed in the app Committed in the budget

Documents

Protocol draft Reviewers notified Approval recorded Synced to SharePoint

Meetings

Meeting minutes AI extracts the actions You review, one click Owners notified, tracked

Lab

Experiment request Scheduled by the lab manager In the scientist's week

Your environment

No extra software. Your Microsoft 365 is enough.

Biotech Cockpit runs in any modern browser and works with the tools your team already uses. Nothing to install, nothing to migrate away from.

A dedicated instance and database for your company
Role-based access: each person sees what their role allows
Statuses, workflows and approval rules are settings, not code

Sign in with Microsoft

Your team uses the account it already has. No new passwords to manage.

Documents stay in your SharePoint

Files live where they always have. Biotech Cockpit drives the workflow and keeps the metadata in sync.

Exports open straight in Excel

When finance or the board still wants a spreadsheet, it is one click away.

AI-ready

Ask your AI assistant about your R&D.

Biotech Cockpit can be connected to the assistant your team already uses, such as Claude, ChatGPT or Microsoft Copilot, through an MCP connector. Ask in plain language and get answers from your live Cockpit data instead of digging through files.

Works with Claude, ChatGPT and Microsoft Copilot
Copilot reads your meeting minutes and drafts the actions for you
Answers come from your projects, actions, planning and budget, not from a copy
An option you switch on for your company, when you are ready

ClaudeChatGPTMicrosoft Copilot

AI assistant · connected to Biotech CockpitIllustration

Which actions on PP-03 are late or due soon, and who owns them?

One action on PP-03 · Lead optimisation is overdue:

Re-order HPLC column · J. Dewit · due Oct 21 · Blocked

One more is due next week: Confirm animal facility slot · L. Martin · due Oct 27.

How much of the PP-03 budget is committed?

92 k€ committed out of 240 k€ in the approved 2026 budget, leaving 87 k€ available after actuals.

How it starts

From first look to your own instance.

Guided demo

30 minutes

A walkthrough on a sample biotech, focused on the questions your team asks every week.

Hands-on sandbox

14 days

Personal access to a demo environment, to try the workflows with your own scenarios.

Your instance

Configured with you

Your own instance, connected to your Microsoft 365, set up with your statuses, approvers and modules.

Book a demo

See it on a sample biotech.

Pick a 30-minute slot straight in my calendar, or send a request and I will get back to you. No slides.

Alexandre Daune Make it Daune SRL · Limal, Belgium

Choose a 30-minute slot in my calendar

Only my free slots are shown. You receive a confirmation email with the video call link straight away.

The calendar is provided by Cal.com. Loading it shares technical data such as your IP address with Cal.com (see the privacy notice). Prefer not to? Open the booking page or .